For additional information and to ensure successful completion of the dissertation defense, Chairs of Advisory Committees should consult the Guide to Procedures on the Completion of the Ph.
[I wrote this in 1993 as a letter to a student concerning a draft of his dissertation.
(The candidate may speak from notes and use audio-visual equipment, but should not read the synopsis).
The Chair then calls upon members of the Examining Committee to ask questions, ending with the Supervisory Committee Chair. This is followed by a second round of questions from the Examining Committee after which the Chair may question the candidate.
The Examining Committee must act in one of the following ways: (a) Approve the thesis for transmission to the Faculty of Graduate and Postdoctoral Studies (Fo GS); (b) Approve the thesis as above, subject to minor revisions to be approved by the Advisory Committee Chair by a specified date after which the thesis may be submitted to Fo GS; (c) Approve the thesis as above, subject to substantial revision to be approved by the Examining Committee as a whole by a specified date after which the thesis may be submitted to Fo GS; (d) Adjourn the examination and set the date and conditions for re-examination, which may include a requirement for revision, reconstitution of the Examining Committee or whatever other measures seem appropriate; (e) Fail the candidate.
It is suggested that particular consideration be given to the use of category (d) in those cases where substantial revision of the thesis is required and where there is reasonable doubt that the candidate will satisfactorily complete such revisions within a reasonable amount of time.The Ph D dissertation is normally an original and significant contribution to knowledge.In most cases, it entails original research involving fieldwork in the form of ethnographic studies, archaeological excavation and analysis, or archival research.The Chair schedules the University Examination in consultation with the Faculty of Graduate Studies and with the Department’s Graduate Secretary so as not to conflict with other Departmental activities. The Faculty of Graduate and Postdoctoral Studies does not permit examinations during December and August. The Chair is responsible for contacting the University Examiners.The Examiners’ names are sent to the Faculty of Graduate and Postdoctoral Studies at the time the student’s dissertation is submitted.A minimum time of six to eight weeks must be allowed between transmission to the Dean and the date of the University examination.The Faculty of Graduate Studies administers the University Examination.The Chair also reports on attendance and any unusual circumstances related to the examination.Upon the successful Department examination and completion of any minor revisions required, the dissertation is sent to the Dean of the Faculty of Graduate and Postdoctoral Studies, with a memo from the Department Head, for transmission to the External Examiner and to the University Examiners.